Designing a purchasing department.

Design, strategy, planning, implementation, and control of the purchasing department of the Spanish subsidiary of a US multinational.

Sector Real state
Date: November 18, 2020

Project description

Design, strategy, planning, implementation, and control of the purchasing area of the Spanish subsidiary of a US-based multinational dedicated to the real estate sector, along with the procurement of supplies and services for 2 EPC projects for the refurbishment of office buildings.

The design of a purchasing department will largely depend on the specific needs of the organization. However, some general aspects that can be considered are:

  1. Defining the organizational structure: This includes identifying key positions, describing their functions and responsibilities, and creating an organizational chart.
  2. Defining policies and procedures: It is important to establish clear policies and procedures for procurement management, from identifying needs to evaluating suppliers and managing contracts.
  3. Selection and training of personnel: The selection of personnel for the purchasing department should be done carefully, seeking individuals with experience in purchasing and negotiation, communication skills, and ability to work in teams. Continuous training is also key to developing skills and knowledge.
  4. Selection of tools and technology: It is important to select tools and technologies that allow for efficient procurement management, such as purchasing management software and data analysis tools.
  5. Establishment of performance goals and metrics: Performance goals and metrics should be established to measure the success of the purchasing department, including financial performance, service quality, and internal customer satisfaction.
  6. Establishment of a quality control system: The purchasing department should have a quality control system that ensures the quality of goods and services purchased and that suppliers meet the organization's standards.
  7. Establishment of strategic relationships with suppliers: The purchasing department should establish strategic relationships with key suppliers to ensure the quality and continuity of supplies, as well as to obtain better price and delivery terms.